ANNUAL GENERAL MEETING

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BRITISH CANOE UNION WILD WATER RACING ANNUAL GENERAL MEETING

6 NOVEMBER 1999 - BRIDGE END HOTEL, LLANGOLLEN

Present:

Peter Schofield Clitheroe Scouts Chairman
Chris Bolton Manchester CC Vice Chairman
Melissa Simons Civil Service CC Acting Secretary
Martin Streeter Mens K1 Coach
John Embrey Burton CC West Midlands Rep
Andy Goodsell RAFCA Senior Team Manager
Nigel Stevenson Kesteven CC
James Wingfield Dyffryn Conwy Paddlers
Martyn Steele Northampton CKC
DRH Taylor Newark Racers
Mary-Jean Smith Chelmsford CC
Ian Tordoff Chester CC
Simon Wright Lincoln CC
Neil Blackman Soar Valley
Fraser Gormal Glasgow
Ben Nelson Adlington
Simon Dark Bradford on Avon CC
Pete Ford Tonbridge
Yael Ford Basingstoke Canal
Michael Mason Durham CC
Jamie Christie Nottingham KC
Richard Hendron Richmond CC
David Peart
Joe Walmsley
Tim Mumford

In attendance

David Gent BCU Chairman
Ian Janes BCU Board
Mike Tordoff ICF WWC Member
Richard Lee WCA
Jonathan Davies BCU

Apologies

Stuart Smith
Dave Belbin Treasurer
John Anderson BCU
Anne Ferguson BCU
Ross Pearton Herts CC
Jill Bolton North West Rep

1 Minutes of the last Annual General Meeting

Ian Tordoff proposed and Nigel Stevenson seconded the acceptance of last year’s minutes as a true record.

Action: Carried unanimously

2 Chairman’s report

Peter Schofield welcomed everyone to the meeting, and reminded the meeting of the purpose of the Wild Water Racing Executive Committee – to work towards "more fun, more paddlers and more medals" for wild water racing. He asked that whatever decisions were made at the meeting on the organisation of wild water racing should be left in place for at least two years.
He summed up the last year as a mixed one, with good results internationally, mixed entry levels at races, and some dissatisfaction expressed to the Committee. He said that he was honoured to be invited to be Chair, and thanked Neil Blackman for his work as acting Chair. He also expressed thanks to all the race organisers, and everyone else helping with the sport.

He explained that Howard Blackman had had to resign as Development Coach, due to pressure of work, and expressed thanks to Howard and his predecessor, Andy Parry, for their excellent work, which had provided a base on which to build in future years.

He set out the strategic direction for the Executive Committee for the next year, explaining that three sub-committees had been set up to look at Development, Excellence and Competition, and invited anyone interested in being involved to contact the committee. He also set out ideas for a communications strategy, and again invited anyone who would like to help to contact the committee. As part of the good communications already established, Peter thanked Chris Bolton for his work on the WWR website over the year, and noted that it had been visited by paddlers from as far afield as Australia and the USA.

3 Secretary’s report

The Secretary’s report is attached. It was noted that, of the regional representatives who do not hold other positions on the Committee, only the North West representative had been to any meetings.

4 Treasurer’s report

The draft financial report for the year ending 31st October 1999 was distributed at the meeting. It was noted from the floor that the paddlers’ contributions for the year had been very high. This was due to the World Cup trip to New Zealand, which had been largely funded by the paddlers, due to uncertainty about funding for the year.
The draft report was accepted unanimously by the meeting.

5 Team Manager and Coaching Reports

Senior Team Manager’s report
Please see attached report

Junior Team Manager’s report

Please see attached report. In addition, Plastech had offered to sponsor the Junior Team, and this will be taken forward by Graham Froggett next year.

6 Election of officers and committee members
Nominations (proposed and seconded by the Executive Committee):

Chairman (to retire in 2001): Peter Schofield
Secretary (to retire in 2000): Melissa Simons
Treasurer (to retire in 2001): Dave Belbin
Committee posts (to retire in 2001): Jon Royle
Mike Mason
Chris Bolton
(to retire in 2000): Paul Anderson
Action: Carried unanimously

7 ICF update – Mike Tordoff

Mike Tordoff set out the structure of the ICF Wild Water Committee, and explained the duties of the committee, and the work that is currently underway.
He noted in particular that it is proposed that four-man raft racing come under the auspices of the committee in the future. It is also proposed that this become part of the WWR World Championships. Alongside this, the events at the World Championships would be individual Classic and Sprint events, but no team event, as the entry level for the team event in several classes is very low.

He also explained that the proposal for Monoclass boats is still "on the stocks", but chiefly as a research project until a suitable material is found.

8 BCU update – David Gent, Jonathan Davies and Ian Janes

David Gent set out the key strategic objectives of the BCU as more people, more activity, more medals, and coaching. He explained that a major review of the coaching structure is underway, and will aim to integrate competition and recreational coaching.
He also spoke about federalisation, and explained that if the proposal is passed by the BCU AGM, then an English Canoe Association will be established to start on 1 November 2000. The BCU will remain responsible for the selection of the international paddlers, and for the UK-wide coaching scheme. He noted that the WWR Executive Committee would be both BCU and ECA for a time.

Jonathan Davies explained about the Youth Development Programme, and the aim of the BCU that recreational paddlers should feed into competition and vice versa.

Ian Janes set out the Facilities Strategy for England, and stressed the need to look at the strategy and discuss as a sport the facilities that we have and aim to have. It was noted that the English National Centre for Wild Water Racing is the Tryweryn, and the only other sites mentioned were Holme Pierrepoint and the Washburn, and that there was therefore considerable scope for development.

9 Proposals

a Where two wild water racing events are held at the same venue in the same weekend, for any paddler entering both events, the entry fee for each event shall be reduced by 25% (ie. will be 75% of the normal amount). This will be the case even where the two events are organised by different clubs.
It was noted that "same venue" meant "same area" and that Grandtully and Thistlebrigg would therefore come under this rule.

Action: Carried unanimously

b In Rule 14.3, the points total which competitors must exceed to be eligible for Elite status for the following year will be set for each series at 380 points times the number of races to count in that series.

Action: Carried unanimously

c The review of the split season should be postponed until the AGM in 2000, by which time, more information will be available on the way the split season has worked.

Action: 4 in favour, 8 against. The proposal from 1998 was therefore reviewed and voted on again.

Action: 2 in favour of retaining the split season, 7 against. The season will revert to a full January to December championship series, the exact number of qualifying races to be decided by the Executive Committee once the calendar is finalised.

d Wild water races will be defined as either Division A or Division B events. Division A events will count towards either the National Championships or the Autumn Grand Prix series. Any paddler will be free to race in Division A, providing they have declared themselves competent to paddle the water (in a form on the back of the entry card).

No paddler who has previously scored 250 points or more in any Division A event in that season or the previous one, or who entered two or more Open events at Division A events, finishing each time in a time that would have given them 250 points or more had they entered the Division A event taking place at the same time, will be able to gain a ranking or win a prize in Division B, although they will be free to enter Division B events, in an Open class. Organisers should apply to the ranking list compiler in advance of the race if in any doubt about a paddler’s eligibility for prizes.

Paddlers may choose to promote themselves from Division B to A at any time, but may not choose to demote themselves (although they may race at a Division B event in an Open category). The Executive Committee will also be able to promote anyone, at their discretion, if their results indicate that they would be above the 250 point limit in Division A, although it is expected that this discretion will be used sparingly. They also have the discretion to demote anyone. It will be the responsibility of the ranking list compiler to bring any such situations to the attention of the Exec.

Once a paddler has promoted themselves, or been promoted, they will no longer be able to gain points in Division B, although any points already gained that season will count for the Division B ranking list.

The Division B ranking list will be a single list for all classes, including Ladies and Wavehoppers, compiled using a handicap system. Prizes will be awarded at events in classes, for ease of organisation.

At the end of the season, the Exec will publish a list of those who have paddled in the season who remain eligible to paddle in Division B, and gain a ranking, at the start of the following season (who may, of course, choose to paddle Division A events instead in the following season).

It was noted that the reason for the Division A/B split was primarily safety. It therefore made sense to retain the split, but make promotion easier by changing the quoracy rules. It was further noted that better publication of the facility to apply to the Executive Committee for ranking status was necessary, and the Secretary would set this in train.

Action: The first four and last paragraphs were deleted by agreement, and the amended motion was carried unanimously.

e To establish a constructors championship to run alongside the ranking list, much the same as in Grand Prix.

The first 20 boats in Mens K1 20 points down to 1
The first 5 boats in all other classes 5 points down to one.

Manufacturer to be declared on entry card (altered if it changes at last minute). Prior to season starting the 5 races thought to attract the most entries to be nominated for this championship, points added and list produced as per normal ranking list.

Proposed: Alistair Bayliss Seconded: Peter Schofield

Action: Motion not carried. The Executive Committee were asked to consider running a regional championship along these lines, the points to be the same across classes, with every additional paddler gaining one point.

f To mandate the Executive Committee to explore the possibility of a handicap system, with a prize awarded at each event for the most improved paddler in any class at that event, compared to their last entry. As a start to the thinking, the prize money might come from the entry fee, or a small additional sum from that, say £1 per boat. Paddlers would probably not be eligible to enter the handicap in their first event, as the handicap would need to be worked out. The aim would be to run a test system in the 2000 season, with a view to starting the event for real the following year.

Proposed: Alistair Bayliss Seconded: Simon Wright

Chester CC noted that they did not wish to see an increase in the entry fee.

Action: Motion carried unanimously.

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BRITISH CANOE UNION WILD WATER RACING EXECUTIVE COMMITTEE MEETING
Burrs Activity Centre, 23 Jan 1999, 6.30pm

Present

Neil Blackman (Acting Chairman)
Dave Belbin Treasurer
John Embrey
Jon Royle
Chris Bolton (Acting Secretary for the meeting)
Andy Goodsell Senior Team Manager
Howard Blackman National Development Coach
Jill Bolton North West Region (present for part of meeting)
Simon Moore Observer

Apologies

Stuart Smith Secretary
Jamie Christie
Graham Froggett Junior Team Manager

Minutes

Matters arising from previous meetings

Meeting at Nottingham on 10 October 1998. Entry fee contributions from Div A races in Scotland. Stuart Smith was actioned to discuss with Nigel Royle, but it was not known if he has done so. Executive to receive full amount of contributions from all Div A races, not 50% Exec and 50% SCA. This is used by Exec to fund yearbooks, entry cards, etc, which benefit all paddlers. SCA will continue to receive 50% from Div B races, and should request funding from the Executive if required for development of WWR in Scotland. Action: Jon Royle to discuss with Nigel Royle. post meeting note: Stuart believes this has already been agreed but Nigel does not.

Meeting held at Blackaddie Hotel, Sanquar, 5 December 1998.
3.1.Decisions made were accepted by the meeting with the following changes and qualifications:

Promotion percentage for K1W Wavehopper to be 118%

Competitors in Div B Sprint events who fail to finish either run will not receive points.

Confirmed that late entries would not start in their seeded positions, so that those entering on time would start at the times on the original start list. Entries with no money become valid only when the entry fee is received, so are treated the same as late entries.

Competitors are liable for demotion from Div A only at the end of a full season. There are no demotions at the end of the spring series. Those promoted during the year are not demoted.

3.2.Matters arising from the minutes

The British Open will be shown in the Yearbook as organised by the Executive, under Martin Streeter's address. Telford CC have expressed interest in organising the event but this has yet to be confirmed. Action: Howard Blackman to discuss with TCC.

The Trent Div B will take place on 9 October. Entries to be sent to Dave Belbin, organisation on the day will by Jamie Christie.

The C2 training weekend in January has been postponed until summer. Damien Faysse (French C2 silver medalist) is resident in UK and may be involved. Action: Howard Blackman to circulate DF's email address.

U16 squad manager. Following discussion with Graham Froggett it was agreed that the priority is to resource the Junior squad properly, thus plans for a separate U16 squad are put on hold.

Formal re-election of Vice Chairman Deferred to next meeting. Neil Blackman has a new job which may preclude involvement in WWR organisation. He will not be able to confirm the demands this makes on his time until the next meeting.
Action: All members Consider (before the next meeting) who they can identify who may be able to take on a role as Chairman or Vice Chairman.

National Prizegiving

5.1.The National Prizegiving will be held at the Grandtully Hotel. The meeting agreed that all prizes would be engraved glasses similar to those awarded to the Elite. The National Champions would receive higher grade glassware. Perpetual Trophies for U14 and U16 K1M and K1W will be purchased.
Action: Stuart Smith to confirm arrangements for the venue.
Post meeting note: Stuart has arranged Riverside Cafe, Grandtully, 7pm for 7.30pm
Action: Stuart Smith to issue invitations to the prizewinners.
Action: Dave Belbin to purchase glassware
Action: Chris/Jill Bolton to purchase Perpetual Trophies at £25-£45 each.

5.2.The meeting agreed who should receive the Duncan Eglin Trophy.

Secretary's Report
None received

Chairman's Report

7.1.The Sports Council have decided not to fund the World Class Performance Plan for WWR, as it does not meet their current criteria. Priority is being given Olympic sports. They also considered that the WWR plan did not promise enough medals, in relation to the cost. Under current Sports Council guidelines only one or two WWR athletes meet the required standard for World Class Performance. The only canoeing disciplines funded are the Slalom and Sprint, with consideration for Marathon. The number of supported athletes in these disciplines is approximately halved.

7.2.A meeting will be held on 27 January 1999 at which the Sports Council are expected to state whether WWR will be considered under the World Class Potential scheme. If WWR is eligible a Plan will be prepared, based on the World Class Performance Plan.

7.3.There will be a meeting of the BCU Sports Management Committee (SMC) on 9 February to determine the allocation of Exchequer funding. (This is the "traditional" funding as received in previous years). These funds are under pressure, because the disciplines receiving World Class Performance funding can only spend it on the top paddlers, but need to maintain supporting activity below this for which there is no funding.
Action: Dave Belbin to represent WWR at SMC meeting

7.4.Funding for GBR Senior and Junior teams in 1999 is expected to be available but may be limited to athletes with proven capability or potential. This will be reviewed at the next meeting when information is available on Exchequer funding (see also next item)

7.5.There was concern expressed that WWR needs to make a strong case to SMC for funding, but that this will depend on being able to show value for money. This may restrict the number of paddlers who can be funded for International events. This generated further concern that there may not then be an adequate development route to bring up new talent.
A number of views were put forward and discussed. Further discussion will take place at the next meeting, when members have had the opportunity to develop their opinions and identify ways forward.
The opposing ideas discussed are listed below as prompts.

Funding should be concentrated on a small group of the highest performers to improve their prospects of winning medals. All available places in GBR Teams should be filled. If funding is insufficient, paddlers should be allowed to fund themselves to fill places.
The performance standard required for selection should be reduced to suit the funding available. The performance standard for selection should be independent of available funding. A separate standard should be used for funding if required.
Team Managers and support resources should only be available to funded athletes. Funding is provided to cover the expenses of the top athletes. Team support should be available to all athletes who request it
"Class A" events such as the World Championship should be restricted to athletes with medal winning potential. "Class C" internationals should be used for development. To make best use of limited coaching and support resources, available places at all events should be used for development.

Note: The need for "stepping stones" to give developing paddlers a worthwhile target to aim for was agreed by all.

Action: All members to email or post ideas and proposals to Chris Bolton, 14 February, who will put them together and circulate to the full committee using fax or email by 28 February.

Treasurer's Report

(Covered under Chairman's business)

Senior Team Manager's Report

9.1.The Executive noted the outcome of the selection committee meeting on 6 December 1998 without discussion.

9.2.It has been suggested by the European Canoe Association that from 2000, European Championship should be restricted to U23 athletes. The meeting does not support this proposal, but would like to see an U23 European Championship, and other events, run in conjunction with the senior event.
Action: Neil Blackman to ensure Performance Director is aware of views.

9.3.Joel Wilson has withdrawn from the World Cup Team for New Zealand. Although after the nominal deadline, it has been possible to obtain a refund on the air fare. It was not clear whether accommodation, etc, could be cancelled, and some cost such as car hire would now need to be divided among fewer athletes. Surplus funds, within the £5000 budget, resulting from the air fare refund, would be distributed among the remaining funded athletes. It was anticipated that they may have to pay for bookings made on Joel's behalf which could not be cancelled. In the first instance the athletes should request refunds from Joel. If there are difficulties in resolving this, the Executive will provide full support, including disciplinary action if appropriate.
Action: Neil Blackman to write to Joel Wilson expressing concern at his withdrawal from the team and requesting an explanation.

National Development Coach's Report

The NDC's plans are affected by the uncertainty regarding WWR eligibility for World Class Potential, and the need to prepare a Plan if eligible. Two coaching events are to be held shortly. The NDC intends to develop ways to bring Juniors into WWR while ensuring their safety. The post is funded until October 1999, after which this will depend on the renewal of Exchequer funding.

Dates of meetings for 1999

The following was agreed.

Sat Mar 13th at the Tryweryn. Agreed to hold a meeting in the evening.

Sun 25th Apr - after British Open - selection committee meeting only

Sat 8th May at the Tryweryn. Agreed to hold a meeting in the evening.

Sat 26th Jun at the Tryweryn. Some members may be abroad with Junior Team. Provisional date, to be reviewed.
A meeting will be held in August/September.

Sat 6th Nov at Dee - 6pm prior to the AGM

AOB

12.1.Action: John Embrey to purchase a further supply of 100 U14/U16 medals. Action: Chris Bolton to obtain 500 further WWR medal centres from the original supplier.

12.2.Action: Andy Goodsell to send Tryweryn an updated list of squad paddlers who should be given free access, as soon as possible.

12.3.Action: Chris Bolton to discuss reciprocal web site links with Eddie Bingley at BCU HQ.

12.4.Action: Stuart Smith to confirm requirements for Canoe Exhibition. (Chris Bolton to email Stuart)

12.5.Tryweryn races. Neil Blackman confirmed that Canolfan Tryweryn have arranged a release (paid for by raft revenues) for the Div B and Squad training weekend on 13/14 March. Neil Blackman confirmed that he has discussed access for the British Open with Canolfan Tryweryn; the Peak UK Challenge does not start until 10am and the race will start from at or just below the Stilling Basin, depending of WCA safety advice regarding the weir out of the basin.

12.6.Hazel Tordoff has resigned as Race Officer. Thanks were recorded to Hazel for all the work she has put into the sport over many years.
Action: Andy Goodsell to put Howard Blackman's address in the yearbook as contact for organisers.
Action: Stuart Smith to arrange for a volunteer to be sought through WWW.

12.7.Action: Jon Royle to complete and submit lottery application forms for Wavehoppers and trailers, Andy Goodsell has the forms.

The meeting closed at 10.20 pm

Actions From this meeting (23 January 1999):

Action: Jon Royle to discuss [entry fees from Div A races in Scotland] with Nigel Royle.
Action: Howard Blackman to discuss [organisation of British Open] with Telford CC.
Action: Howard Blackman to circulate Damien Faysse's email address.
Action: All members to consider (before the next meeting) who they can identify who may be able to take on a role as Chairman or Vice Chairman.
Action: Stuart Smith to confirm arrangements for the venue [for the National Prizegiving].
Action: Stuart Smith to issue invitations to the prizewinners.
Action: Dave Belbin to purchase glassware
Action: Chris/Jill Bolton to purchase Perpetual Trophies [for U16/U14] at £25-£45 each.
Action: Dave Belbin to represent WWR at SMC meeting
Action: All members to email or post ideas and proposals to Chris Bolton, by 14 February, who will put them together and circulate to the full committee using fax or email by 28 February.
Action: Neil Blackman to ensure Performance Director is aware of views [of Exec regarding U23 class and European Championship].
Action: Neil Blackman to write to Joel Wilson expressing concern at his withdrawal from the [World Cup] team and requesting an explanation.
Action: John Embrey to purchase a further supply of 100 U14/U16 medals.
Action: Chris Bolton to obtain 500 further WWR medal centres from the original supplier.
Action: Andy Goodsell to send Tryweryn an updated list of squad paddlers who should be given free access, as soon as possible.
Action: Chris Bolton to discuss reciprocal web site links with Eddie Bingley at BCU HQ.
Action: Stuart Smith to confirm requirements for Canoe Exhibition. (CB to email Stuart)
Action; Andy Goodsell to put Howard Blackman's address in the yearbook as contact for organisers.
Action: Stuart Smith to arrange for a volunteer [for Race Officer] to be sought through WWW.
Action: Jon Royle to complete and submit lottery application forms for Wavehoppers and trailers

Actions Carried Forward from previous meeting on 14 November 1998

Action: Andy Goodsell to purchase minibus permits

Actions Carried Forward from previous meeting on 5 November 1998

Action: James Lee to put [ranking team rule changes] in WWWorld
Action: James Lee to put [late entry rule changes] in WWWorld
Action: Exec and all paddlers to debate options and formulate and publicise proposals [for alternatives to MS points system] before next AGM

Actions Carried Forward from previous meeting on 10 October 1998

Action: Neil Blackman to talk to John Handyside about whether he would like to be presented with a memento at the National Prizegiving

To ensure actions are not lost, this list includes any where no response is minuted. If any have been completed please accept the apologies of the Acting Secretary.

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BRITISH CANOE UNION WILD WATER RACING EXECUTIVE COMMITTEE MEETING

HELD AT BALA ON 13 MAR 99 AT 18.00HRS

Present:
Neil Blackman Chairman
Dave Belbin Treasurer
Andy Goodsell Senior Team Manager
Graham Frogett Junior Team Manager
Howard Blackman Development Officer
Jon Royle
Jamie Christie
Michael Mason
John Embrey
Chris Bolton

In Attendance
Martin Streeter Mens Kayak Coach
Kelso Riddell SCA Representative

Apologies
Stuart Smith Secretary

1. Minutes of Last Meeting
The Secretary read the minutes of the previous meeting held at the Burrs centre on 23rd Jan 99. It was proposed that they be accepted as a true record.
Proposed by: Jon Royle
Seconded by: Chris Bolton Carried

2. Matters arising from the previous meeting.
SCA Levies From Scottish Division A Races.
Although printed in the Yearbook, no formal agreement has been made with the SCA regarding the distribution of race entries. It was decided to ask the SCA to discuss the proposal to pay 50% of the fees to the BCU WWR exec. And for a representative to attend the next meeting for some "constructive" and positive discussion. The committee apologised for any misunderstanding.

Race Organisation By Telford CC.
Howard Blackman confirmed that Telford CC were keen to organise a race next year, it would be a sprint race held at Ironbridge. They would not be interested in running a Tryweryn race as was initially thought. The club would need to be contacted for a date for the race.

Letter Of Thanks.
Following the provision of trophies for the National Prize Giving, Chris Bolton felt it would be appropriate to send a letter of thanks to the sponsors of the trophies.

3. Vice Chairman’s Report
There were no new subjects or information to be discussed.

4. Treasurer’s Report
The Treasurer reported that the SMC meeting fully backed the proposal to run U23 European Championships alongside the Senior races rather than restrict the European Championships to U23 athletes only.

Funds allocated to the WWR Exec for 1999 were £30K, an additional £10k may be available if other grants are redistributed to cover administration cost. The committee agreed to breakdown the bid as follows, £21k to Seniors and £3K to Juniors. The remaining funds are for administration and it was stressed that more money could be available for juniors if required. A breakdown of funds would be available for the AGM.

5. Team Manager’s Report
Organisation for the summer trips has started but there is still some confusion over the planned water release dates. All committee members were requested to follow up any rumours.

6. Confirm Start Point For British Open
Following the meeting trials were made from the Stilling Basin to Chipper. It was decided to start the race river right 10 meters below what was the Irish Bridge. In conclusion the Stilling Basin drop was too dangerous and the weir was damaging boats.

7. Tour D’Ecosse
The organiser for the Tour will now be Nigel Royle, he is however racing the Awe Div A Race. As such the Div A will be organised by Kelso Riddell. The committee would interface with the organisers to promote the events.

8. Spring Div A Series
A fault with the Dam has resulted in the cancellation of the Washburn sprint and classic races. As a substitute race it was agreed to run 2 races on the Tryweryn on the same weekend. Race 1 would be from the Road Bridge to below Bala Mill ( pre start at the centre). Race 2 is a sprint at the Bala Mill site. Entries are on the day. All exec to assist with the races.

9. Scottish Levies
This item was initially discussed in "matters arising". Keslo Riddell confirmed that no discussion had taken place and as such levies would continue to go to the SCA until it was formally discussed.

10. Proposed Jnr Training Camp Grandtully Aug 99
Kelso Riddell was disturbed that no consultation with the SCA had occurred before the announcement of the event in the yearbook. It was entered in good faith so that athletes could organise their calendar. It was planned to liase with the SCA nearer the date, however, in future the SCA would be consulted before print.

11. General Provision For Juniors
This item addressed the lack of development of Juniors who are outside the squad criteria. It was decided that emphasis on local and regional events could advance entry level paddlers more quickly and support the growth of the sport in general. It was formerly requested by Chris Bolton for a copy of the Performance Plan for WWR

12. Participation at Training Events
Participation at Squad training events depends upon meeting the squad qualification criteria laid down in the yearbook. Assisted funding at these events is available for elite athletes only. Access to squad resource will for those outside the squad could be logistically difficult, as such they must be self sufficient in all aspects. Some athletes outside the criteria will be invited to the events. It was agreed that there is currently no transition area between the 5% selection criteria and the squad this is a limiting factor on the development of paddlers trying to bridge the gap.

13. Duncan Elgin Trophy
It was confirmed that the Duncan Elgin Trophy is for the "most significantly improved junior athlete". It was designed to encourage the winner to further success. A short Year Book entry would be included in next year edition explaining the history behind the trophy. It was also ratified that the selection of the winner would be made by the Junior Team Manager and one other preferably involved with the Junior team or a committee member.

14. Selection Policy 1999
The policy remains unchanged, 5% of the class winner to qualify and then first 3 athletes and the next 3 by discretion will be selected. For the European Championships it will be 2 plus 2. Where classes are incomplete the athletes not meeting the criteria will be offered "B Team" status. Depending on resources and logistics they will train alongside the team or be offered an alternative international.

15. Any Other Business
Euphony Income.
A proposal was made to make the Exec a "consultant" for Euphony which would provide an income without any work from the committee. The consultancy fee might also be waived. The committee thought the idea was "interesting" and it was decided that the BCU should be contacted to see if the proposal was legal and in keeping with guidelines.

Resignation.
The Vice Chairman (VC) tendered his resignation, he stated that he wished to continue supporting Wild Water Racing and was prepared to take a role on the committee. The Committee accepted the resignation, thanking the VC for all his hard work. The committee recommended that the next meeting be quorate so that the proposal to elect Andy Goodsell as acting Chairman and Chris Bolton as acting Vice Chairman could be voted through.

National Prize Giving.
A vote of thanks was passed to the organisers and presenters of the National Prize giving who provided the athletes and supporters with an excellent evening. Stuart Smith, Dave Belbin and Andy Goodsell were congratulated by the committee.

Rankings.
The promotions gained at the Thistlebrig Div B race are to stand. Additionally ranking status was approved to Mr Peart and Mr Tomlinson.

Development Plan.
Howard Blackman presented the committee with a document highlighting his plans to develop the sport. The plan focuses on regional competition, identifying friendly clubs and using the manpower of regional representatives.

16. Date of the Next Meeting
The next Committee meeting will be held on the 9 May 99 at 16.00hrs in Bala, exact venue to be decided.
There being no further business the meeting was closed at 22.30hrs!

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Wild Water Racing Executive Committee - Special meeting
Bala Sports Centre, 25 April 1999, 2pm

Present

A Goodsell Manager, Senior Team - Acting Chairman
D Belbin Treasurer
S Smith Secretary
C Bolton Elected
J Christie Elected
N Blackman Elected
J Royle Elected
J Embrey Elected
M Mason Elected
C Berry SCA
G Froggett Manager, Junior Team
M Streeter K1M coach, Senior Team
P Schofield

Apologies
None

Minutes

Following the resignation of N Blackman as Vice-Chairman (Acting Chairman) at the meeting on 25 April, the Committee was without an elected Chairman or Vice Chairman. That meeting appointed A Goodsell as Acting Chairman and C Bolton as Acting Vice Chairman until a permanent appointment should be made. This Special Meeting was held to consider the appointment of a new Chairman, in accordance with section 3, part 7, of the constitution.

It was proposed by J Royle, seconded by C Bolton, and agreed unanimously that Peter Schofield be appointed Chairman of the WWR Executive until the next AGM.

There was no other business.

The meeting closed at 2.15pm.

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BRITISH CANOE UNION WILD WATER RACING EXECUTIVE COMMITTEE MEETING

on 8th May 1999 at Bala

Voting members present:
Peter Schofield (Chairman), John Embrey, Mike Mason, Jamie Christie, Stuart Smith, Jon Royle, Chris Bolton.

Other members:
Jill Bolton (NW Region Rep), Simon Wright (Lincoln Canoe Club).

Apologies:
Neil Blackman, Dave Belbin, Graham Froggett, Howard Blackman, Martin Streeter, Andy Goodsell, Melissa Simons, Cynthia Berry.

Circulation: above + other reps + club reps

There being seven voting members present the meeting was deemed to be quorate.

1. Minutes of last meeting

It was proposed (JC) and seconded (CB) that the minutes of the last meeting (held at Bala 13/3/99 and minuted by Martin Streeter in the Secretary’s absence) were an accurate and true account of the meeting.

2. New WWR Secretary

Melissa Simons (unable to attend meeting due to previous commitments) had indicated that she would be willing to stand. It was agreed unanimously to vote Melissa in as the new Secretary. It was also decided to co-opt the current Secretary, SS back onto the Exec although he would now be a non-voting member due to the addition of an extra person to the committee. SS has already discussed with Melissa how things will be handed over to her.

Action: SS to make swift transition of files/documents to new Secretary.

3. Washburn Update

Recent correspondence from Ian Needham to CB indicates that venue could be operational by 5th June. The Inter-regionals, which should have taken place on the Washburn in March will now be held on the Mersey 21/11/99 organised by Manchester Canoe Club (entries should now be sent to Chris and Jill rather than the person named in the yearbook). The Inter-clubs, scheduled on the Washburn in July, should now take place but it was decided to have a contingency. Possible options include: Wharfe, Dee, Tees, Tryweryn or maybe alternative dates on the Washburn.

Action: Competition sub-committee (see minutes point 9) to investigate alternatives.

The Div A and ranking team at the Washburn on 23/10/99 should also now take place. It was decided not to organise a contingency for this race at this time.

4. Enza race 1999

The committee understood and sympathised with JC over the confusing events surrounding the Enza race –details of which had been circulated before the meeting. JC reported that it would be raised at the next ICF meeting. It was agreed that, where possible, entries by BCU members to International class C events should be sent by the WWR Exec and not individuals. This does not mean that individuals cannot send their own entries.

5. Participation at races this year

CB reported statistics:

176 boat entries in Div B this year – entries are either very low (most events) or very high (few events)

Usually 3-4 MK1 Div B entrants – approx. half of events are quorate making it difficult for promotion.

Only 2 out of every 3 eligible Div A paddlers had competed this year.

JE reported: Only 7 U16 wavehopper paddlers had entered more than 1 race this year.

It was also agreed by those present to adopt special measures for remaining Div B races this year in order to increase publicity for events and make them more attractive to athletes.

Measures could include publicity in Focus, Canoeist, WWWorld, Web, E-mail shots or direct contact through Clubs. It was suggested that linking races to either coaching activities or running ‘guided’ runs down the river to learn lines led by visiting celebrities (e.g. MM) might also improve attendance.

Action: Each WWR Exec member to consider which Div B event(s) they will personally adopt this year in order to offer support and help to the organiser, if welcomed, increase attendance. (Suggest this is co-ordinated through MS, the new Secretary)

Action: Long term the Competition sub-committee (see minutes point 9) would review possible options to improve attendance at races/promotion systems and rules currently in force.

6. Ranking Status

Action: CB to exercise discretion and report back to the next Exec meetings the decisions he has taken.

7. Race Calendar Co-ordinator Vacancy

The role is still vacant – however changes to the organisational structure of the Exec (minuted under point 9) eliminate the need for this specific position.

8. National Competition Coach Vacancy

Howard Blackman is currently fulfilling this role. The matter will be referred to the Excellence sub-committee defined in point 9 of the minutes. This was proposed by MM and seconded by JC.

Action: Excellence sub-committee to review.

9. Proposals to form Sub-committees

The Chairman proposed that sub-committees be formed for the following areas:

Excellence
Development
Competition
The scope and aims of these 3 groups were outlined in a document presented at the meeting. The document was amended slightly during the meeting and is circulated with these minutes.

CB proposed and JE seconded the motion that these sub-committees be established within the guidelines presented.

Exec members present expressed their interest in joining specific sub-committees as below:

Action: PS to contact AG and HB to discuss Chairmanship of Excellence and Development sub-committees retrospectively.
Action: Members not present at the meeting to contact the relevant chair of each sub-committee to express preference
Action: All to inform MS of the sub-committee they join.
Action: All to publicise the decision and reasons to form sub-committees.
Action: All to identify other individuals (non-Exec members) who can/will contribute to the work of the sub-committees.

10. Plan for remainder of 1999

Sub-committees will meet before the next full Exec meeting.

Exec Meeting end August – date/venue to be confirmed:
Purpose: Preparation for AGM including finalising Selection Policy for 2000.

Exec Meeting Nottingham 9/10/99
Purpose: Regular meeting based on matters arising. Proposed AGM Agenda will already have been circulated (1 month prior to AGM).

Exec Meeting Dee 6/11/99 – short meeting immediately prior to AGM
Purpose: Any outstanding matters to be resolved/clarified/confirmed before the AGM.

At the AGM the calendar for races in 2000 and the selection policy for 2000 will be distributed.
Following the AGM, the yearbook details can be finalised.
The yearbook should be sent out be mid January.

Exec Meeting Burrs 20/11/99
Purpose: Budgeting plan for 2000.

The committee agreed that this year’s WWR Yearbook was a very good publication and Andy Goodsell was thanked for his time and effort.

Action: Competition SC to finalise race calendar for 2000 in order to distribute at AGM.
Action: MS to arrange these meetings.

11. Treasurer’s Report

A report had been circulated prior to the meeting and is circulated with these minutes.

Action: Exec to discuss and agree in the future how funds will be split between the 3 sub-committees.

12. Team Manager’s report and preparation for forthcoming team trips

It was reported that Ashborne motors cannot insure minibuses for Slovenia but that Andy Goodsell had arranged to insure buses through slalom committee instead. The committee thanked Andy for his initiative in arranging this solution. Proposed by JC and seconded by MM.

One athlete who has been selected for the European Championships Team still owes the WWR Exec money from a training w/e last September. The circumstances surrounding this were briefly re-stated. Possible resolution to the situation whereby the paddler would pay 50% of the sum disputed was proposed by SS and seconded by JR. PS to discuss further with Andy Goodsell initially.

Action: PS to discuss with Andy Goodsell

Action: PS to write a letter to the athlete concerned explaining how his conduct fell short of what is expected of athletes undergoing team training.

13. SCA entry fees

Deferred to next meeting as no rep from SCA either attended or sent information to the meeting.

Action: Chris Bolton to discuss with Dave Belbin and Kelso Riddell.

14. Junior Coaches

Paul Anderson was appointed Junior Ladies Coach – proposed CB, seconded JE.

Jamie Christie was appointed Junior MK1 coach up to and including the pre-worlds this summer.

Jon Royle was appointed Junior MK1 coach following the pre-worlds this summer – proposed CB, seconded JE.

15. Details of rules governing minibus use.

CB has all the details for whoever wants them

16. Race Organiser Handbook

It was agreed to give the task of reviewing the revised document to the Competition SC.

It was agreed to delete the references to electronic timing for Div A’s

Action: CB to amend the reference to electronic timing.

AOB1. Paddlers’ Code of Conduct

Several team paddlers had expressed concerns over the introduction of this code. It was agreed to defer this to the Excellence SC.

AOB2. Outstanding payments for NZ World Cup trip

Tony Lever paid for some of the flights on a credit card. CB reported that Tony is still owed around £72.

Action: CB ask Tony Lever to write to Dave Belbin confirming the details.

AOB3. Tryweryn Access Update

JC reported that there is definitely no access at either the Lay-by or the Road Bridge. This follows change of tenant/ownership of the Road Bridge farm and also problems resulting from paddlers using the lay-by on the w/e of the British Open.

The result is that the only access points after the International site are:

the Tynycornel campsite (by paying £1.50/day to owner) and
Bala town (no access at Mill)
Action: All to publicise this and ensure these rules are followed.

AOB4. Exec Members Contact Details on the Web

CB would like to put contact details for individuals on the WWR Exec on the web site and will contact people directly to check if/what he can publish.

Action: CB to check with individuals.

AOB5. Vice-Chairman

CB offered his service as Vice-Chairman of the WWR Exec. PS proposed and JE seconded the motion.

AOB6. Car reported to Bala Police for use of excessive speed during w/e of 24-25th April 1999.

Several Bala residents reported a car belonging to a WWR paddler to Bala Police who in turn passed on information to the Tryweryn centre. The paddler has been identified and is being contacted by the Exec concerning the matter. The WWR Exec will not tolerate behaviour from paddlers who bring the sport into disrepute.

Action: PS to follow up with the individual concerned.

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BRITISH CANOE UNION WILD WATER RACING EXECUTIVE COMMITTEE MEETING

4 SEPTEMBER 1999 at NOTTINGHAM KAYAK CLUB

Attendance

1 Peter Schofield (Chair), Chris Bolton, Melissa Simons, Dave Belbin, Andy Goodsell, John Embrey, Jamie Christie.

2 Apologies were received from Neil Blackman, Howard Blackman, Stuart Smith, Mike Mason, Jon Royle, Jill Bolton and Simon Wright.

Minutes of last meeting and matters arising

3 Division B races in the autumn It would be important for all Exec members to bear in mind the need to support their local Div B events, both in terms of offering help to the organiser, and by encouraging local paddlers to attend the event. CB offered to put details of local races on the website if they were supplied by Exec members.

Action: Exec members.

4 Calendar for 1999/2000 The calendar for early 2000 would need updating when information was available on the dates of Dee races.

Action: AG to check what information he has and pass it on to CB to put on website

5 Timing of this meeting It was noted that it was unfortunate that this meeting had had to be held on a date that clashed with the Liffey descent, resulting in significant non-attendance. Efforts would be made in future to avoid such dates, although it was agreed that this one had been unavoidable.

6 SCA fees situation This had been resolved. For races organised on behalf of the SCA, the SCA would retain half the fees, to be put towards Scottish river racing development work. It was agreed that the SCA should be invited to send a representative to the AGM to present a written report on the spending of this money.

Action: MS to contact Cynthia Berry

7 Reports at the AGM It was agreed that where possible, a policy should be pursued of having written, rather than oral, reports at the AGM.

Action: MS to ensure contributors are aware of this

8 Tony Leaver DB reported that he was waiting for Tony Leaver to supply him with receipts for expenditure on air fares. It was agreed that Tony would be reimbursed £40 for interest incurred while waiting for the money to be re-sent, once the receipts had been received.

Action: DB to contact Tony Leaver and remind him of this

Committee posts for election and re-election at the AGM

9 Peter Schofield would need to be elected as Chairman for two years (retiring 2001), Melissa Simons as Secretary for one year (retiring 2000). Dave Belbin would need to be re-elected as Treasurer for two years (retiring 2001). Jon Royle, Mike Mason and Chris Bolton would also need to stand for re-election, and agreed to do so. Neil Blackman might want to stand down, in which case Stuart Smith might be prepared to stand for election. It was understood that Graham Froggett might wish to stand down in a year’s time, although this would need to be checked.

Action: PS to contact Neil Blackman and Graham Froggett to clarify; MS to draft motion for AGM

10 It would be helpful to ask at the AGM for volunteers to help with coaching and team support. This would be put on the website before the AGM.

Action: CB to ask for volunteers via website

Excellence subcommittee

11 The Excellence subcommittee had met in July, and proposed a number of motions for the AGM, and some issues for discussion by the Exec.

12 It was noted that a mistake had been made in deciding on the points necessary to become Elite. It should be an average of 380 points per race counting towards the Championships. This would be retrospective, so that the cut-off for the Spring Series would be 1520.

Action MS to draft motion for AGM

13 It was noted that the last AGM had agreed that Elite places would be split between Spring and Autumn series in defined numbers, and that any places not awarded in the spring could therefore not be carried over and awarded in the autumn.

14 AG set out the selection criteria and selection policy for next year. These would be made available at the AGM and on the website. It was noted that the BCU and Sports Council were tightening funding, and that the selection criteria were also being tightened accordingly. It was also noted that another junior lady should be sought for the Junior Worlds as there is a chance of a team medal, but only two potential team members so far.

Action: AG to send criteria to MS for publication at AGM

The 2000 calendar

15 Tryweryn access AG had been offered the following access:

8/9 April Tyn-y-Cornel to Bala

27/8 May Full length

24/25 June Full length

18/19 July Full length

Action: AG to try to move 27/28 May to 6/7 May, to be a selection event for the World Cup, to try to extend the access for 8/9 April, to talk to Dave Gibson about which of the last two dates the RNKA would prefer, and cancel the other, and to discuss with Loel Collins the possibility of doing something about the weir above the Irish bridge

16 There were some issues about access at the Tryweryn, with problems still being experienced due to people parking in the lay-by or at the bridge.

Action: Competition S/C (JE) to look into organising some signs for access/egress, no parking etc. AG to discuss the issue with Loel Collins

17 It was agreed that as many races as possible should be double headers, with a sprint event and a Classic on the same weekend.

Action: Exec members to make race organisers aware of this

Competition subcommittee

18 The Competition subcommittee had met immediately prior to the Exec meeting. They proposed a number of motions for the AGM:

a) Removing the Division A/B split Although there was general agreement that this would be sensible, as Division B was not functioning as a separate division, there was considerable discussion about the mechanics of this. It was agreed that:

It was necessary to prevent "Division A" paddlers from gaining a ranking in Division B.
Therefore, nobody who had scored 250 points in a Division A event in that season or the previous one, or in an Open event at a Division A race, should be allowed to receive a ranking in Division B.
Although people should be allowed to promote themselves to Division A, the Exec would also retain the right to promote anyone who appeared to be "pot-hunting".
The ranking list would be compiled using a handicap system, to include all classes, although prizes would be awarded at events by class.
b) The review of the split season should be postponed for a further year, until more information was available

c) In 2000, an effort would be made to promote Sprint events, including a separate ranking list for Sprint events. No more than two such sprints would count for the National Championships.

d) The entry fee for double headers should be 75% of normal entry fee, whatever the combination of events (so the entry would be calculated as (£first event + £second event)x3/4).

Action: MS to draft motions for AGM, and circulate for comment

AGM agenda

19 The venue for the AGM was confirmed as the Bridge End Hotel, Llangollen.

20 There were some minor amendments to the draft agenda:

Coaches’ reports needed to be from the Team Managers, the Competition coach, and the Development coach.
The subcommittee reports would be in the form of motions, although output from the subcommittees would be put on the website.
Mike Tordoff had agreed to give an update on ICF work.
AG would ask John Anderson, and would also update the performance plan (though not at the AGM).
PS would ask Anne Ferguson.
CB would send MS details of attendance at committee meetings to inform the Secretary’s report.
Action: MS to amend agenda and circulate for comment with motions.

AOB

21 PS tabled information from the BCU about helmets for canoeing.

Action: MS to circulate (attached)

22 PS announced the dates of the European Championships as 31 May to 3 June 2001, and World Championships as 30 May to 2 June 2002, at Val Sesia.

23 PS proposed co-opting someone to act as Communications supremo. Gordon Walling, Mike Steele and Slade Warne were suggested.

Action: PS to follow up

24 The next meeting would be at NKC on 9 October at 4.30pm. It was noted that the meeting planned for 20 November would clash with the Exe Descent, and that several committee members might therefore be absent, but it was agreed to leave the date as it was.

Action: CB to book a room at the Burrs

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BRITISH CANOE UNION WILD WATER RACING EXECUTIVE COMMITTEE MEETING

9 October 1999 Nottingham Kayak Club

Attendance

1. Present at the meeting were Peter Schofield (Chair), Chris Bolton, Melissa Simons, Dave Belbin, Andy Goodsell, John Embrey, Jamie Christie, Graham Froggett, and Martin Streeter. Simon Wright, Oliver Wickham and Ben Nelson also attended.

2. Apologies were received from Neil Blackman, Howard Blackman, Stuart Smith, Mike Mason, and Jill Bolton.

Minutes of the last meeting and matters arising

3. The minutes of the last meeting were accepted.

4. Team help Jon Royle wished to step down from his coaching position due to pressure of work. The Committee expressed thanks to Ben Nelson for his offer of help, and it was agreed that he should be appointed Assistant Junior Team Coach, to work under the guidance of Jon and Jamie Christie for the time being. It would be important to have as much support as possible for the Junior Team for the World Championships, especially since the Senior Team would be competing at the same time, and therefore unable to help.

Action: Exec members to continue to seek additional team support.

5. It was noted that Ian Janes is the slalom committee representative on the Exec, and that he should be invited to attend the AGM.

Action: CB to contact Ian Janes with details of AGM.

6. The Tryweryn dates have been set as 8/9 April (Tyn-y-Cornel to Bala, and a Graveyard sprint), 13/14 May (Selection on Sunday), 24/25 June Div B Tyn-y-Cornel to Bala.

7. Tryweryn Access Signs Oliver Wickham explained that his father was a sign printer, and agreed to supply a business card for the company to PS.

Action: PS to follow up with Oliver.

8. CB had booked a room at the Burrs for the meeting on 20 November. It was noted that GF, AG and MS would all be absent.

AGM and motions

9. The AGM agenda was agreed subject to minor amendments. It was not clear whether or not John Anderson would be able to attend, so that item should be removed from the agenda. Should John be able to attend, he would speak about the Performance Department. PS confirmed that either he or Anne Ferguson would speak about BCU development. PS had spoken to Mike Tordoff, but needed to update him.

Action: PS to speak again to Mike Tordoff; MS to revise agenda and issue.

10. Alistair Bayliss’s motions would need seconding. PS would second the first, and SW the second.

11. The coaches were due to send reports to MS in advance of the AGM. It was noted that GF’s report had already been received and put on the website. Other reports would follow, including the accounts.

Action: HB, AG to write coaches’ reports and send to MS; DB to send accounts to MS; CB to send minutes of meeting that elected PS to MS for inclusion in Secretary’s report.

Scotland

12. MS tabled a paper on the situation regarding race fees from Scottish races, explaining that pre-1984, Scotland had kept all the race fees from races held in Scotland, and from that date, had sent half to the BCU. DB thought that pre-1984, the BCU had received all, rather than the SCA. However, he subsequently confirmed, using a 1981 yearbook, that the former position was correct. It was noted that the situation as it stood was that the SCA received 50% of all race fees from races held in Scotland, half being retained by the organiser, and for Div A races, gave half of that 50% to the BCU in recognition of shared expenses. This would be ratified in the new federal structure.

Action: MS to confirm position with Cynthia Berry.

13. It was noted as a separate issue that it would be helpful to be able to share development activities and information with Scotland in the future.

Yearbook 2000

14. It was agreed that AG would compile the yearbook for 2000 and arrange printing, and JC would organise advertising. CB would supply labels, and DB and JC would organise postage, if AG arranged for the printers to deliver the yearbooks to Nottingham.

. . Action: AG to compile and arrange printing and delivery.

French team training – Ardeche

15. Martin Streeter explained that an opportunity had arisen for four paddlers to join the French team on a training trip in a month’s time. Four paddlers (Jamie Christie, Mike Mason, Cynthia Berry and Rob Pumphrey) were planning to attend, and had requested some funding assistance with the trip. AG explained that he was focusing funding on full team activities, rather than on ad-hoc trips especially since the funding for the team was limited. It was agreed that although this was a good opportunity, funding could not be provided unless the trip were open to more of the squad.

Action: Martin to contact French team and see if more people could attend. If the opportunity could be widened, then £50 per person could be supplied.

Budgeting plan

16. Budgeting would be dealt with at the 20 November Exec meeting. PS reminded sub-committee chairs of the need to draw up budget plans for that meeting, looking at "More medals, more paddlers, more fun".

Action: JE, AG and HB to convene subcommittees to draw up budget plans..

Communications plan

17. It was agreed that there was a need to raise the profile of wild water racing within the canoeing fraternity and wider. The aim should be to get results of every race into the canoeing and national press. It was noted that the website was very helpful for this, but that more action was needed.

Action: MS to contact canoeing press and make sure WWR contact details were correct; PS to continue to try to find someone to lead on Comms for the Exec.

Development

18. PS raised some development issues for discussion, including the link with Paddlesport Development Officers, and a mixed slalom/wild water race series. He also mentioned the possibility of a regional development structure. Martin Streeter noted that HB was keen to recentralise Wavehoppers to ensure maximum usage.

Action: PS to convene Development subcommittee to discuss.

Calendar

19. JE had circulated a draft calendar in advance. It was agreed that the Washburn races, although expensive, were popular, and should be retained as a whole. It might be better to link the North Tyne race with the Tees, rather than Tees Barrage, as there was consensus that the Tees was a better race venue. If there was a shortage of water, a sprint event could be held on Abbey Rapids. The Dart Loop and Lower Dart races should be kept to separate weekends, as it was felt support for the races would be better that way.

Action: JE to revise calendar as above.

AOB

20. Selection
AG tabled a paper on team selection for the World Championships and World Cup. In view of the fact that the selection criteria had been raised from 105% of the class winner to 104%, the Exec felt that it was important to stress that inter-class comparisons would be taken into account in making selections. It was important that the selection criteria were achievable and transparent.

Action: AG to send paper to CB to put on website; Martin S to supply some words on interpretation of criteria to AG for the Excellence subcommittee to consider.

21. Junior Worlds 2001
CB explained that a bid for the 2001 Junior Worlds needs to be submitted by December, and that therefore work on potential costs and funding was necessary. BCU support should be sought, as it might assist in persuading potential sponsors.

Action: CB/PS to discuss estimated costs, and to try to get official BCU support.

22. Helmets
CB tabled a summary of the problem with helmets, and explained that if we accept a duty of care, we are accepting responsibility for checking helmets, and would be legally liable in the event of any problem. It was noted that the BCU were getting legal advice on the matter.

Action: JE and Competition s/c to amend entry card to ensure that there is a declaration to the effect that the paddler believes they are capable of paddling the water, and that their equipment is suitable, also to check wording in yearbook, and amend if necessary to recommend wearing of approved equipment. Amendments to yearbook to be sent to AG before Christmas.

23. PS asked the Competition subcommittee to consider a veterans’ event as a social event.

Action: JE to carry forward

24. PS asked the Excellence subcommittee to consider a B team development trip.

Action: AG to carry forward

25. Vouchers
The organisers of the Great Ouse race had approached DB and asked about vouchers as prizes, as this was in the organisers’ handbook. This is an old scheme that Mike Tordoff used to run, and has not been in operation for some time.

Action: CB to delete reference from handbook

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BRITISH CANOE UNION WILD WATER RACING EXECUTIVE COMMITTEE MEETING

20 November 1999 - Burrs Activity Centre

Attendance

1 Present at the meeting were Peter Schofield (Chair), Chris Bolton, Dave Belbin, John Embrey, and Jon Royle. Ben Nelson also attended part of the meeting.
2 Apologies were received from Melissa Simons, Andy Goodsell, Graham Froggett, Paul Anderson and Jamie Christie

Minutes of the last meeting and matters arising

3 The minutes of the meetings on 9 October and 6 November were accepted. No formal review of actions from 9 October was made, due to time available; members are asked to refer to these minutes and follow up remaining actions.
4 Following brief explanation to confirm the need for two timing beams, the Treasurer agreed to the proposed purchase of timing equipment (6 November)

Co-option of further Committee members

5 Stuart Smith has expressed willingness to serve on the Committee and was co-opted. Simon Wright is interested in assisting the Committee but may not be able to due to work commitments, and was therefore not co-opted.

Election of Vice-Chairman

6 Chris Bolton was elected Vice-Chairman until the next AGM.

Draft calendar and matters arising

7 John Embrey noted that details of the following races have yet to be confirmed:

Chester Dee - date (tides)
Trent (11 June) clash with Marathon

Ironbridge - date now 30 Sept, Telford will run, Sprint/Classic?

Ure - Alan Barber hopes to run a race

Fairnilee - date as 1999 but access was not available then?

Thistlebrig (Nov) clash with Tyne SCA may wish to move?

Mersey - needs to be 26 Nov as Irwell is now 25th.

Lower Dart - may not run

There was discussion regarding the Junior Training Camp proposed at Tryweryn on 24/25 June. This clashes with the National Marathon Championship and is only 4 days before the Junior Team depart for Vipiteno.

Action: Ben Nelson to discuss with G Froggett.

8 It was agreed that support for the Ranking Team series had declined to the point where it was not worth running. Therefore there will be no Ranking Team events in 2000.

Action: CB to put in yearbook.

9 It was agreed that the 2000 National Youth Championships would again be held at Burrs, due to the facilities available at the site.

Action: JE to put in calendar.

Number of races to count in National Championship 2000

9 It was agreed the 5 races should count from the 2000 Div A series. The decider in case of a tie will be the Tryweryn race on 14 May, which would be designated the British Open. In the event that races are cancelled, any change to the number to count would depend on several factors, including the number of races still to run, after the cancellation. It was agreed that a formula to calculate the number to count, based on the total number of races, would not therefore be useful.

Action: CB to put in yearbook.

Handicaps for Div B rankings for 2000

10 It was agreed that the handicap percentages for Div B races in 2000 would be based on those used for calculation of promotion times in 1999. A new category was agreed, for any boat under 3.5m long, to encourage entry from non-WWR boats.

Action: CB to put in yearbook.

Number of Sprint Races for National Championship 2000

11 The proposed Calendar includes 14 Div A races, 9 Classic and 5 Sprint. Rule 15.17 requires there to be no more than 2 Sprint Races in the National championship Calendar.
It was a agreed that a Special General Meeting should be held before the National Prizegiving at Grandtully, to consider a motion that the number of sprint races in the Calendar should not be limited, but not more than 2 may be counted in any competitors total.

If this motion is not passed, the Trent and Serpents Tail Sprint Races will be included in the National Championship, and the remainder will be non-ranking.

Actions: CB to agree suitable wording for yearbook with Competition SC. MS to issue formal notice to clubs at appropriate date.

National Coaches – Competition

12 No nominations for National Competition Coach have been put forward and the meeting was not aware of any suitable, available candidates. The post remains vacant.
The need for individual Class Coaches was discussed in the light of expected difficulty in filling some posts. It was agreed that there is a need for coaching expertise and general support to the teams at Internationals. Provided support is available to all classes with regard to video, split times, etc, it was not considered essential to have a coach allocated to each class. A number of individuals were identified who may be willing to assist within this structure.

Action: PS to contact individuals and establish interest.

National Coaches – Development

13 The original Sports Council grant for the National Development Coach allowed no flexibility in the role. There is now no specific grant; it is at the Committee's discretion how funds are best used. It was agreed that better value would be obtained by appointing a number of regionally based "development coaches". The role of clubs in bringing new blood into WWR was considered vital.
This raises a number of issues, such as whether to pay people for their time, or pay expenses only, the roles to be taken, safety issues (particularly with Junior club members). It was agreed to place an invitation on the web site, inviting interested individuals to submit proposals, ie, to describe how they would approach the role and how much funding would be required.

Action: PS to draft invitation to potential co-ordinators and forward to CB for Web Site.

14 The resignation of Howard Blackman leaves the Development Sub-Committee with no co-ordinator.

Action: PS to seek volunteer.

Management of Wavehoppers

15 Efforts were being made to establish the location of the Committee's wavehoppers. There were originally 32, plus 8 owned by NW Region, and 8 bought more recently as replacements for worn out boats. The SCA are believed to have 8 of the 32, 4 are in Southern Region and 4 have been kept at Burrs. There were a number which HB was responsible for while NDC.

Actions: PS to discuss whereabouts of Wavehoppers with HB.

Budgets

16 A budget for the Senior Team, and Squad Training for all Teams, was prepared by Andy Goodsell. This included funds transferred from the this year. It was noted that the Sports Council grant was not now restricted to Team costs and funds would not therefore carry over in this way. It was agreed that the following budget figures would be set for next year:

Senior Team	£28,000	Including squad training
Junior Team	£4,000	Increase possible if a case is made
Development	£8,000
Competition	£2,000	To enha