Minutes of Meetings 2003

The minutes of the last meeting were accepted as a true record, with the following corrections.
1. Some notes on selection policy were missing but this was covered at the Matlock meeting
2. There was an action to find someone to run the development squad
3. John Embrey's apologies were not recorded
Proposed by Jes Oughton, seconded by Jamie Christie, Unanimous in favour.

2) Actions arising from the minutes

Free event is included in this year's yearbook. COMPLETE
Home International Series
Unfortunately the home nations were unable to send competitors to Ireland to compete, but the other races that have been nominated will be used to pilot the scoring system etc. this year. It was suggested that this was a particularly important event for the U23 age group.

Circulate scoring proposal, and ask Peter Ford to put on web site.
Action JE

Ask James Lee to put posters together with details of home internationals and do promotion in England.
Action SW

Promote home international series in own nation.
Action NR, JW

There was further debate about the future of the sport. A weekend will be arranged in the autumn to discuss this, to which all race organisers will be invited. Before that attempts will be made to get more paddlers to events. Talk to four race organisers and ask to design fliers. Ask Mary Jean and Peter Keron to write articles about forthcoming events.
Action SJW

Put fliers in Canoeist magazine, and correct contact details. Talk to Hazel Tordoff, Peter Keron and Mary Jean Smith about communications.
Action PJS

The Ukraine and Georgia are planning to send teams to the April Tryweryn.
Contact Ukraine and Georgia about river accessibility and offer any other help we can.
Action SW

Talk to Richard Lee about international participation in Welsh events.
Action PJS

Get list of contacts from ICF web site and tell them Georgia and Ukraine are coming to the April Bala race. Action SW

Child protection policy has been put in yearbook.
Child protection officer has been appointed.
Areas where volunteers are still required can be found in the team manager's report.

The Performance Plan will need to be discussed at our next meeting. It needs to be circulated again and added to the web site.
Action PJS

The team management event has been completed. Minutes have been circulated separately.
The minibus has been purchased, and is with Jes Oughton. Send documentation to treasurer. Write minibus rules and put log book in trailer. Investigate sports match funding for minibus.
Action JO

Progress 2006 World Championships with Richard Lee and JH.
Action PJS

3) Election of vice chairman
Michael Mason did not wish to restand as Vice-Chairman. John Embrey was proposed by Simon Wright, seconded by Jes Oughton, Unanimous in favour.

4) Selection policy
A new version of the selection policy written by James Lee this was discussed. It was felt that there was a lot of room for discretion and it was vital that an excellent selection committee was assembled. There were also some loop holes. Tighten up selection policy and circulate for vote.
Action JE, SW

Junior selection will remain as it is.
The following will be approached to sit on selection committee: Phil Caunt, Howard Blackman, John Anderson, Dave Belbin, Tina Parsons, Yael Ford, John Embrey, John Handyside, Peter Schofield, James Lee.
Action PJS, JC

Arrange selection committee meeting.
Action PJS

It was agreed that Colin Radmore and Andrew Hamilton can have separate timed runs for selection on the Tryweryn.

5) Team managers' reports
Senior Team: See attached document.
Talk to John Handyside about development trip.
Action PJS

Junior Team: Worlds accommodation booked, additional chalet to be booked for supporters and families.
Sports foundation grants are being divided between paddlers.

6) Treasurer's report
SMC funding not approved but we are expecting £30k.

7) AOB
PK physio bill has been paid from team budget.
Entry cards are in the year book, but card ones to be printed.
Action JO

Yearbooks will be with Ben Nelson and Peter Schofield.

8) DONM
29th March 4pm Hopper Hill Hotel

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BRITISH CANOE UNION
WILD WATER RACING EXECUTIVE COMMITTEE MEETING

29th March 2003
Hopper Lane Hotel

Minutes

Present - Peter Schofield, John Embrey, Sarah Wright, Simon Wright, Jamie Christie, Mike Mason, James Wingfield, Howard Blackman

Apologies -Paul Anderson, Jes Oughton

1) Minutes of the last meeting

The minutes of the last meeting were accepted as a true record.

2) Actions arising from the minutes
Home International Series
Circulate scoring proposal, and ask Peter Ford to put on web site.
Complete
Ask James Lee to put posters together with details of home internationals and do promotion in England.
Follow up action required SW
Promote home international series in own nation.
Ongoing action NR, JW
Ask Mary Jean and Peter Keron to write articles about forthcoming events.
Complete
Put fliers in Canoeist magazine, and correct contact details. Circulate comms plan.
Complete
Talk to Hazel Tordoff, about communications.
Action PJS
The Ukraine and Georgia are planning to send teams to the April Tryweryn.
Contact Ukraine and Georgia about river accessibility and offer any other help we can. JW has tried to contact but received no response.
Action JW
Talk to Richard Lee about international participation in Welsh events.
PJS to meet 4/4/03
Get list of contacts from ICF web site and tell them Georgia and Ukraine are coming to the April Bala.
Closed SW
The Performance Plan will need to be discussed at our next meeting. It needs to be circulated again and added to the web site.
Complete PJS
Investigate sports match funding for minibus.
Ongoing action JO
Progress 2006 World Championships with Richard Lee and JH.
PJS to meet 4/4/03
Send URL to SW for new web-site.
Action MM
Send list of race organisers to PJS.
Action JE
Send yearbooks to race organisers.
Action PJS
Send URL to SW for new web-site.
Action MM
Talk to John Handyside about development trip. The trip will not be taking place.
Complete
Entry cards are in the year book, but card ones to be printed.
Ongoing action JO

3) Team managers reports
See attached reports.
Matters arising:
Send squad structure to Sarah Wright.
Action JC
Circulate squad structure.
Action SW
Stuart Smith has been appointed as Ladies coach. JC to send list of ladies and training weekends to Stuart.
Action JC
Talk to JO about Karlovy Vary.
Action JC
Talk to Mike Tordoff about Junior Worlds and Junior European dates.
Action PJS
The following were added as late entries to the list of people wishing to be considered for selection.
· Ross Pearton
· Cynthia Berry
· Martyn Steele.

Arrange first aid courses.
Action HB

4) Treasurer's report
30k still not approved.
Request ECA funding for ECA activities such as attending home nations races.

5) Selection policy / Committee
Selection policy accepted with 8 in favour and 2 abstentions. Selection meeting will be held on Monday 7th April 18:30 at the BCU in Nottingham. This will be chaired by John Handyside, The selection committee will be John Handyside, Peter Schofield, Bill Lawrenson, Howard Blackman and one Ladies representative. Class Coaching representatives will be Jamie Christie for Kayak and James Wingfield for Canoes.

Circulate selection committee names to those who have expressed interest in selection.
Action JC

5) A.O.B.
Furture of the sport weekend discussed.
20th September proposed. Check this does not clash with Hasler finals, Nottingham marathon.
Action SW
Ask Hazel Tordoff to arrange future of the sport weekend. Possibly to include rafting, BBQ, triathlon, something for the children.
Action SW
Ask BCU marketing team to get involved in the marketing of the future of the sport weekend.
Action HB

8) DONM
17th May 19:00 Pizza Place in Bala.
Invite members of Welsh Exec.
Action JW

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BRITISH CANOE UNION

WILD WATER RACING EXECUTIVE COMMITTEE MEETING

17th May 2003

Bala

Minutes

Present - Peter Schofield, James Wingfield, Jes Oughton, Kevin Bowerbank John Embrey, Sarah Wright, Simon Wright, Mike Mason

Apologies - Jamie Christie

Minutes of the last meeting

1. The minutes of the last meeting were accepted as a true record with the amendment MM sent yearbooks to race organisers not PJS. Proposed by JO, seconded by Simon.

Actions arising from the minutes

2. Ask James Lee to put posters together with details of home internationals and do promotion in England.
Follow up action required SW for next year

3. Promote home international series in own nation.
Ongoing action NR, JW
4. Talk to Hazel Tordoff, about communications.
Ongoing PJS
5. The Ukraine and Georgia are planning to send teams to the April Tryweryn. Contact Ukraine and Georgia about river accessibility and offer any other help we can. JW has tried to contact but received no response.
Complete
6. Talk to Richard Lee about international participation in Welsh events.
Complete
7. Investigate sports match funding for minibus.
Complete
8. Progress 2006 World Championships with Richard Lee and JH.
Complete
9. Send URL to SW for new web-site.
Complete

10. Send list of race organisers to PJS.
Complete
11. Send yearbooks to race organisers.
Complete
12. Entry cards are in the year book, but card ones to be printed.
Complete
13. Send performance and development squad structures to Sarah Wright to circulate.
Action JC
14. Stuart Smith has been appointed as Ladies coach. JC to send list of ladies and training weekends to Stuart.
Complete
15. Talk to JO about Karlovy Vary.
Complete
16. Talk to Mike Tordoff about Junior Worlds and Junior European dates.
Complete
17. Arrange first aid courses.
Ongoing action HB
18. Circulate selection committee names to those who have expressed interest in selection.
Complete
19. Future of the sport weekend discussed. 20th September proposed. Check this does not clash with Hasler finals, Nottingham marathon.
Complete
20. Ask Hazel Tordoff to arrange future of the sport weekend. Possibly to include rafting, BBQ, triathlon, something for the children.
Complete
21. Ask BCU marketing team to get involved in the marketing of the future of the sport weekend.
Ongoing action HB

Team manager's reports
Junior : See attached report
22. Find out location and proposed dates of 2005 Junior World Championships.
Action PJS
23. Send thank you letters to the selection committees.
Action SW
24. Organise Autumn coaching qualifications weekend.
Action JO
25. Add Jes as a signatory for account and get another cheque book to be held by Peter for emergency use only.
Action SJW

Senior:
The pre-worlds have been cancelled.
Jes is organising the Europeans trip.
Simon is organising America trip.
Dave, Slade and Jonnie have gone to Garmisch, some funding will be given.
There will be an October training trip to Garmisch.

Congratulations go to Jamie and Helen on the birth of Kerry Christie.

Treasurer's report
SMC funding has arrived.
Directions for funding received for next year.

A.O.B.
There will be a coaching service seminar in Nottingham on 12/6/03. White Water racing can send 2 people. Jes Oughton will go, any other nominations should be given to Peter.

26. Obtain electronic copy of the code of conduct.
Action SJW
27. Contact SMC and tell them that we are intending to use the standard rules in next year's yearbook, with Peter's additions.
Action SW

30/31st of August was proposed for the future of the sport weekend.
This needs to be advertised now.
28. Contact Hazel Tordoff, Mike Tordoff and John Handyside about organising this event.
Action PJS
29. Ask Howard Blackman to send a full list of Wavehopper Challenge entrants to Yael Ford to ensure a complete list of participants in the sport is compiled.
Action SW
30. Find out if the BCU are buying more Wavehoppers or find out if we can remove sports match funded boats from clubs which are not using them.
Action KB

31. Review performance plan in preparation for budget review in the next meeting.
Action All
32. Appoint safety officer and review safety procedures with Mike Devlin.
Action PJS
33. Contact BCU and the Tryweryn to get copies of their incident books.
Action SW

The BCU have allocated £3k to allow John Handyside to put together a bid for the 2006 World Championships.

DONM
20/9/03 in Nottingham, time and venue to be confirmed

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BRITISH CANOE UNION

WILD WATER RACING EXECUTIVE COMMITTEE MEETING

20th September 2003

Nottingham

Minutes

Present - Peter Schofield, James Wingfield, Jes Oughton, Kevin Bowerbank John Embrey, Sarah Wright, Howard Blackman

Apologies - Jamie Christie, Simon Wright, Mike Mason

Minutes of the last meeting

1. The minutes of the last meeting were accepted as a true record. Proposed by JE, seconded by JO.

Actions arising from the minutes

2. Ask James Lee to put posters together with details of home internationals and do promotion in England, and at AGM.
Follow up action required SW for next year

3. Promote home international series in own nation.
Ongoing action NR, JW
4. Talk to Hazel Tordoff, about communications.
Ongoing PJS
5. Send performance and development squad structures to Sarah Wright to circulate.
Action JC
6. Arrange first aid courses.
See later action, to be co-ordinated by Hazel Tordoff
7. Ask BCU marketing team to get involved in the marketing of the future of the sport weekend.
Complete
8. Find out location and proposed dates of 2005 Junior World Championships.
Action PJS
9. Send thank you letters to the selection committees.
Complete
10. Organise Autumn coaching qualifications weekend.
See later action, to be co-ordinated by Hazel Tordoff
11. Add Jes as a signatory for account and get another cheque book to be held by Peter for emergency use only.
Action SJW
12. Obtain electronic copy of the code of conduct.
Action SJW
13. Contact SMC and tell them that we are intending to use the standard rules in next year's yearbook, with Peter's additions.
Action PJS
14. Contact Hazel Tordoff, Mike Tordoff and John Handyside about organising this event.
Complete
15. Ask Howard Blackman to send a full list of Wavehopper Challenge entrants to Yael Ford to ensure a complete list of participants in the sport is compiled.
Close, entry form to be amended so this information can be collected
16. Find out if the BCU are buying more Wavehoppers or find out if we can remove sports match funded boats from clubs which are not using them.
Action KB
17. Review performance plan in preparation for budget review in the next meeting.
Action All
18. Appoint safety officer and review safety procedures with Mike Devlin.
Action PJS
19. Contact BCU and the Tryweryn to get copies of their incident books.
Action SW

Team manager's reports
Junior team manager's report is attached.
Apologies from senior team manager.

Thanks go to Jes, Kevin and Jo for all their work towards the international trip this summer, and making it happen.

Treasurer's report
Apologies from treasurer. 03/04 budget submitted for review.
Accepted with the following amendments : Computer and timing equipment to be removed this year. Race expenses to be increased to £1000 due to expected charges for water at Trywern. Senior worlds fund of £10000 to be added.
20. Update budget and write case for second mini-bus.
Action SJW
21. Investigate costs of radio systems.
Action PJS

A.O.B.
Development report from Kevin Bowerbank
The lower levels of the sport have moved forward tremendously over recent years, there is a need to bridge the gap between the youth series and Div A / B.
22. Add Div B to all perception challenge and youth series dates.
Action JE
23. Find volunteer from WWR to shadow Howard in his role organising and reporting the Perception Challenge and youth series, in preparation for taking over this role.
Action PJS

24. Find organisers for races created as a result of action 22.
Action JE
25. Organise fun weekend at the Nene 12/13th June.
Action HB
26. Organise junior prize giving at Burrs February 14th. Ask Dave Belbin to get prizes etc etc.
Action SJW, SW

27. Buy trophies for Sprint, Home Internationals and under 12 competitions.
Action SJW
28. Circulate PROVISIONAL World cup '04 dates.
Action SW
29. Contact Hazel Tordoff and ask her to put together a coach development programme to include first aid, child protection etc. This should aim to develop new coaches and ensure our current coaches have the necessary qualifications.
Action SW

30. Contact Miranda Churchill and ask her to put a news page on the web-site which includes details of the next race. Also add instructions for for the timing equipment.
Action SW

A.G.M.

31. Contact JJ's and organise giving their paddlers yearbooks and race entries and invite them to the social after the AGM.
Action SJW

32. Find out if the AGM can be held in The Hand (if this is the pub that does the videoing).
Action SJW

33. Contact BCU, WCA office and Nigel Royle to get a list of BCU affiliated clubs, and send invites for AGM, including change to rule 4 page 36 of yearbook.
Action SW
34. Talk to Jamie C about international selection '04, for those paddlers who will not be in the team for Garmisch. May Trywern was proposed for junior selection. Jamie to contact John Embrey to get dates in calendar.
Action SW

35. Contact retiring members of the executive committee and ask if they are willing to restand.
Action SW

36. Find volunteers to assemble the new yearbook, to be at printers before the end of the year. Find volunteers to learn how to use the timing equipment at the Nene, Dee and the Burrs. Ask Andy Goodsall to deliver the training.
Action PJS

37. Give out remaining copies of the yearbook at the Nene and Burrs.
Action PJS

38. Talk to John Anderson about promised grants not all reaching the planned recipients.
Action PJS

Congratulations go to Jon and Carol Royal on the birth of Daisy Skye.

Tim Mumford is recovering steadily from his recent car accident.
39. Send get well card.
Action SW

DONM
4th October at the Hopper Lane Hotel immediately after the race.

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BRITISH CANOE UNION

WILD WATER RACING EXECUTIVE COMMITTEE MEETING

4th October 2003

Hopper Lane Hotel

Minutes

Present - Peter Schofield, James Wingfield, Jes Oughton, John Embrey, Sarah Wright, Jamie Christie, Simon Wright

Apologies - Mike Mason, Howard Blackman

Minutes of the last meeting

1. The minutes of the last meeting were accepted as a true record. Proposed by JE, seconded by JO.

Completed actions

2. Ask James Lee to put posters together with details of home internationals and do promotion in England, and at AGM.
Complete
3. Talk to Hazel Tordoff, about communications.
Complete
4. Send performance and development squad structures to Sarah Wright to circulate.
Complete
5. Arrange first aid courses.
Complete
6. Find out location and proposed dates of 2005 Junior World Championships.
Complete
7. Organise Autumn coaching qualifications weekend.
Complete
8. Find out if the BCU are buying more Wavehoppers or find out if we can remove sports match funded boats from clubs which are not using them.
Complete
9. Review performance plan in preparation for budget review in the next meeting.
Complete
10. Contact BCU and the Tryweryn to get copies of their incident books.
Complete
11. Investigate costs of radio systems.
Complete
12. Circulate PROVISIONAL World cup '04 dates.
Complete
13. Contact Hazel Tordoff and ask her to put together a coach development programme to include first aid, child protection etc. This should aim to develop new coaches and ensure our current coaches have the necessary qualifications.
Complete
14. Contact Miranda Churchill and ask her to put a news page on the web-site which includes details of the next race. Also add instructions for for the timing equipment.
Complete

15. Contact JJ's and organise giving their paddlers yearbooks and race entries and invite them to the social after the AGM.
Complete
16. Find out if the AGM can be held in The Hand (if this is the pub that does the videoing).
Complete

17. Contact BCU, WCA office and Nigel Royle to get a list of BCU affiliated clubs, and send invites for AGM, including change to rule 4 page 36 of yearbook.
Complete
18. Talk to Jamie C about international selection '04, for those paddlers who will not be in the team for Garmisch. May Trywern was proposed for junior selection. Jamie to contact John Embrey to get dates in calendar.
Complete
19. Contact retiring members of the executive committee and ask if they are willing to restand.
Complete
20. Send get well card.
Complete

Team manager's reports
Senior team manager's report
Garmisch selection will be 22-28th March in Garmisch, and condition of selection will be to attend training camp over Easter. World Cup selection will be at Tour d'Ecosse.
Jamie proposed that Lifeplan would sponsor the British team with products from their range. This was agreed.

Junior team manager's report
Selection will be at the May Trywern, including all races over the weekend.

Treasurer's report
03/04 budget accepted.

Outstanding Actions

Calendar

1. Promote home international series in own nation.
Ongoing action JL, NR, JW
2. Add Div B to all perception challenge and youth series dates and find organisers.
Ongoing Action JE
3. Find volunteer from WWR to shadow Howard in his role organising and reporting the Perception Challenge and youth series, in preparation for taking over this role.
Ongoing Action PJS

Financial
4. Add Jes as a signatory for account and get another cheque book to be held by Peter for emergency use only.
Action SJW
5. Write case for second mini-bus.
Action SJW
6. Talk to John Anderson about promised grants not all reaching the planned recipients.
In Hand PJS
7. Get a copy of the conflict of interest form from BCU, and send to Jamie.
Action SW

Rules
8. Obtain electronic copy of the code of conduct.
Action SJW
9. Contact SMC and tell them that we are intending to use the standard rules in next year's yearbook, with Peter's additions.
In Hand PJS

Prize Giving
10. Organise junior prize giving at Burrs February 14th. Ask Dave Belbin to get prizes etc etc.
Ongoing Action SJW, SW
11. Buy trophies for Sprint, Home Internationals and under 12 competitions.
Action SJW

World Championships / Cup
12. Find someone to run development trip to World Cup.
Action JC
13. Talk to John Handyside about partnering with another nation to increase participation in World Championships e.g. Singapore
Action JC

Marketing
14. Find volunteers to assemble the new yearbook, to be at printers before the end of the year. Find volunteers to learn how to use the timing equipment at the Nene, Dee and the Burrs. Ask Andy Goodsall to deliver the training.
Ongoing PJS
15. Organise fun weekend at the Nene 12/13th June.
Ongoing Action HB
16. Give out remaining copies of the yearbook at the Nene and Burrs.
Ongoing

Safety / Coaching / Timing
17. Circulate details of strength training weekends.
Action JW
18. Talk to Andy Goodsall about organising timing training either 6/7th December or at the Burrs 14th Feb.
Action JC
19. Locate timing equipment and arrange to store in Howard's office at the BCU.
Action JE, PJS
20. Ask Miranda to put vacancy for safety officer and one position on the Exec. committee on the web-site. Also get link to BCU safety site from WWR site.
Action SW

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